資格外活動許可申請書しかくがいかつどうきょか しんせいしょ(shikakugai katsudō kyoka shinseisho)
Part-time work permission (activity outside your status)
Permission for Student and Dependent status holders to do eligible paid work for up to 28 hours a week. Obtain approval before starting work; see the guide for application options.
When you need it
Student (留学) and Dependent (家族滞在) status do not allow paid work on their own. Obtain permission before starting. Blanket permission allows up to 28 hours a week in total in eligible work. For students, the limit during official long school holidays is eight hours a day; that exception does not apply to Dependent status. Adult-entertainment work is excluded. Applying is free and you do not need a job offer. Wait for approval before working and check current processing times with immigration.
Where to get it
Download the form (PDF or Excel) from the Immigration Services Agency page linked above — it has a dedicated version for students entering Japan for the first time. Submit it at the regional immigration office (地方出入国在留管理局) for your address, or — if your Student status is for more than three months — hand it to airport immigration when you land, where the permission is stamped as your residence card is issued. Many schools collect and check the form for you, so ask the international office first.
What to bring
- The completed application form (1 copy), signed by hand
- Residence card (original)
- Passport (original)
- Student ID card or certificate of enrolment — schools usually require it; the airport does not
- For an individual permission (個別許可, e.g. an internship or self-employed work): a contract or letter from the organisation describing the work, hours and pay
- No fee — the permission is free
Field by field
The usual boxes in the order they appear. Layouts vary by office and forms get revised, so treat this as a map, not a photocopy.
| On the form | Meaning | How to fill it in | Example |
|---|---|---|---|
| 1 国籍・地域kokuseki · chiiki | Meaning:Nationality / region | How to fill it in:As on your passport. | Example:トルコ |
| 2 生年月日seinengappi | Meaning:Date of birth | How to fill it in:Western calendar: year, month, day. | Example:2003年4月1日 |
| 3 氏名shimei | Meaning:Name | How to fill it in:Exactly as printed on your passport and residence card — Roman letters, same order. | Example:YUZU HANAKO |
| 4 性別seibetsu | Meaning:Sex | How to fill it in:Circle 男 (male) or 女 (female). | Example:女 |
| 5 配偶者の有無haigūsha no umu | Meaning:Married or single | How to fill it in:Circle 有 (married) or 無 (single). | Example:無 |
| 6 職業shokugyō | Meaning:Occupation | How to fill it in:学生 for students (大学生 / 留学生 are also accepted). | Example:学生 |
| 7 住居地・電話番号jūkyochi · denwa bangō | Meaning:Address in Japan and phone numbers | How to fill it in:Copy the address from the back of your residence card, building and room number included; if it differs, update it at the ward office first. Then your landline (if any) and mobile. | Example:東京都千代田区丸の内1-1-1 ユズマンション101号 ／ 03-1234-5678 ／ 090-1234-5678 |
| 8 旅券 番号・有効期限ryoken bangō · yūkō kigen | Meaning:Passport number and expiry date | How to fill it in:From the photo page of your passport. | Example:U12345678 ／ 2030年4月1日 |
| 9 現に有する在留資格・在留期間・在留期間の満了日gen ni yūsuru zairyū shikaku · zairyū kikan · manryōbi | Meaning:Current status, period of stay and its expiry | How to fill it in:The period is the length printed on your residence card (e.g. 2年3月), not your total time in Japan; the expiry is the 在留期間（満了日） date on the card. | Example:留学 ／ 2年3月 ／ 2028年7月8日 |
| 10 在留カード番号zairyū kādo bangō | Meaning:Residence card number | How to fill it in:The 12 characters on the front of the card. At the airport, before the card exists, leave it blank. | Example:AB12345678CD |
| 11 現在の在留活動の内容（学校名及び週間授業時間）genzai no zairyū katsudō no naiyō | Meaning:Current activity — school name and weekly lesson hours | How to fill it in:Your school's full official name and the hours of classes per week on your timetable. | Example:ユズ日本語学校（週間授業時間 20時間） |
| 12 他に従事しようとする活動の内容hoka ni jūji shiyō to suru katsudō no naiyō | Meaning:The work you want to do | How to fill it in:(1) Type of work: tick その他 and write 未定 (undecided) if you have no job yet, or a job such as 飲食店店員 (restaurant staff). (2) Contract term. (3) Hours per week — write 28時間以内. (4) Pay, with the monthly / weekly / daily box ticked. | Example:(1) ☑ その他（未定） (2) 未定 (3) 28時間以内 (4) 未定 |
| 13 勤務先（名称・所在地・電話番号・業種）kinmusaki | Meaning:Employer — name, address, phone, type of business | How to fill it in:Write 未定 on each line if you have no job yet — an employer is not required for the blanket permission. | Example:未定 |
| 14 法定代理人hōtei dairinin | Meaning:Legal representative | How to fill it in:Only when a parent or guardian applies for a minor; otherwise leave blank. | Example:（空欄） |
| 申請人の署名／申請書作成年月日shinseinin no shomei / shinseisho sakusei nengappi | Meaning:Applicant's signature and date | How to fill it in:Sign in your own handwriting (not typed) and date it. If anything changes before you submit, correct it and sign again next to the correction. | Example:YUZU Hanako ／ 2026年4月8日 |
Completed example
Every value below is fictional — the “YUZU Hanako” persona at a made-up Chiyoda address with the fake number 03-1234-5678. Copy the format, never the values.
資格外活動許可申請書
- 1 国籍・地域
- トルコ
- 2 生年月日
- 2003年4月1日
- 3 氏名
- YUZU HANAKO
- 4 性別
- 女
- 5 配偶者の有無
- 無
- 6 職業
- 学生
- 7 住居地・電話番号
- 東京都千代田区丸の内1-1-1 ユズマンション101号 ／ 03-1234-5678 ／ 090-1234-5678
- 8 旅券 番号・有効期限
- U12345678 ／ 2030年4月1日
- 9 現に有する在留資格・在留期間・在留期間の満了日
- 留学 ／ 2年3月 ／ 2028年7月8日
- 10 在留カード番号
- AB12345678CD
- 11 現在の在留活動の内容（学校名及び週間授業時間）
- ユズ日本語学校（週間授業時間 20時間）
- 12 他に従事しようとする活動の内容
- (1) ☑ その他（未定） (2) 未定 (3) 28時間以内 (4) 未定
- 13 勤務先（名称・所在地・電話番号・業種）
- 未定
- 14 法定代理人
- （空欄）
- 申請人の署名／申請書作成年月日
- YUZU Hanako ／ 2026年4月8日
Common mistakes
- Starting a job before the permission is granted — even a trial shift without it is unauthorised work and can block your visa renewal.
- Writing your total planned years in Japan under 在留期間 — it asks for the period printed on your residence card.
- Leaving the job and employer lines empty — write 未定 and tick その他 instead; blank boxes get the form returned.
- An address that doesn't match the back of your residence card — update the card at the ward office first.
- Typing the signature or letting someone else sign — it must be your own handwriting.
- Forgetting that 28 hours is the total across all jobs, including overtime, and that the holiday rule only applies to your school's official breaks.
- Taking work in adult-entertainment venues (pachinko halls, hostess bars and similar) — permission is never given for these and it is grounds for deportation.
Glossary
- 資格外活動許可shikakugai katsudō kyoka
- Permission to engage in activity other than that permitted (part-time work permission)
- 包括許可hōkatsu kyoka
- Blanket permission — up to 28 h/week, any employer
- 個別許可kobetsu kyoka
- Individual permission for one named employer or activity
- 在留資格zairyū shikaku
- Status of residence
- 在留期間zairyū kikan
- Period of stay (as printed on the card)
- 留学ryūgaku
- Student status
- 家族滞在kazoku taizai
- Dependent status
- 週28時間shū nijūhachi jikan
- The 28-hour weekly limit
- 風俗営業fūzoku eigyō
- Adult-entertainment businesses — off-limits
- 地方出入国在留管理局chihō shutsunyūkoku zairyū kanrikyoku
- Regional immigration services bureau
- 取次者toritsugisha
- Authorised proxy (school staff or a lawyer) who may submit the form for you
Show this to the staff
Hand this to the counter staff. The Japanese says what you need and that you don't speak much Japanese; the translation below is for you.
すみません、日本語があまり話せません。在留資格「留学」で、資格外活動許可（アルバイトの許可）を申請したいです。申請書、在留カード、パスポート、学生証を持っています。アルバイト先はまだ決まっていません。書き方に間違いがあれば教えてください。できれば、やさしい日本語か英語でお願いします。
EN · Excuse me, I don't speak much Japanese. I have Student status and I would like to apply for permission to engage in activities other than those permitted (part-time work permission). I have the application form, my residence card, passport and student ID. I don't have a job yet. Please tell me if anything on the form is wrong. Simple Japanese or English would help.
TR · Affedersiniz, Japoncam pek iyi değil. Öğrenci statüsündeyim; statü dışı faaliyet izni (yarı zamanlı çalışma izni) için başvurmak istiyorum. Başvuru formum, ikamet kartım, pasaportum ve öğrenci kimliğim yanımda. Henüz bir işim yok. Formda yanlış bir yer varsa söyleyebilir misiniz? Mümkünse basit Japonca ya da İngilizce konuşursanız sevinirim.
yuzu.help · /en/tools/paperwork/part-time-work-permission
Related guides
General guidance, not legal advice. Deadlines, accepted documents and form layouts differ by municipality and change over time — confirm with your ward office, school, employer or the Immigration Services Agency before relying on a detail here.