転入届てんにゅうとどけ(tennyū-todoke)
Moving-in notification
Registers your address at the ward or city office after you land. It puts your address on the back of your residence card and starts your My Number, health-insurance and pension paperwork.
When you need it
Within 14 days of starting to live at your address after landing, and again within 14 days whenever you move. It applies to everyone who is issued a residence card (a stay of more than three months). Showing your residence card at the counter counts as the “notification of place of residence” the Immigration Control Act requires, so there is no separate immigration form. The office prints your address on the back of the card, creates your resident record (住民票) and mails your My Number notice to this address; National Health Insurance and National Pension enrolment are normally handled at the same visit. Forms and small details vary by municipality — the official page linked above explains the rule, your office explains its form.
Where to get it
The resident-registration counter (戸籍住民課 or 住民記録係 — the name varies) of the ward, city, town or village office for your new address. The form, usually titled 住民異動届 (“resident move notification”), is on the counter and you fill it in there; large-city offices often have an English version or a multilingual helper, so ask. Hotels, weekly mansions and other short-term lets generally cannot be registered as an address.
What to bring
- Residence card (在留カード) — or your passport if it carries the “residence card to be issued later” stamp from a smaller airport
- Passport
- If you are joining someone else's household: a document proving your relationship to the head of household (marriage or birth certificate) with a Japanese translation that names the translator
- A Japanese phone number if you already have one (daytime contact)
- If someone files for you: a power of attorney (委任状) and that person's own ID
Field by field
The usual boxes in the order they appear. Layouts vary by office and forms get revised, so treat this as a map, not a photocopy.
| On the form | Meaning | How to fill it in | Example |
|---|---|---|---|
| 届出日todokede-bi | Meaning:Date of notification | How to fill it in:Today's date. Use the calendar the form prints — Western years are accepted; 2026 is 令和8年 if it asks for the Japanese era. | Example:2026年4月10日 |
| 異動日idō-bi | Meaning:Date you moved in | How to fill it in:The day you actually started living at the new address — not your landing date if you stayed in a hotel first. The 14-day deadline counts from this day. | Example:2026年4月8日 |
| 届出の種類todokede no shurui | Meaning:Type of notification | How to fill it in:Tick 転入 (moving in). Some forms add a 国外から (from abroad) box — tick it when you arrive from overseas. | Example:☑ 転入（国外から） |
| 新住所（これからの住所）shin-jūsho / kore kara no jūsho | Meaning:New address | How to fill it in:The full address including building name and room number, exactly as on your lease. Staff copy this onto the back of your residence card. | Example:東京都千代田区丸の内1-1-1 ユズマンション101号 |
| 世帯主氏名setainushi shimei | Meaning:Head of household | How to fill it in:If you live alone, write your own name — you are the head of household. If you join an existing household, write the current head's name. | Example:YUZU HANAKO（本人） |
| 旧住所（いままでの住所）kyū-jūsho / ima made no jūsho | Meaning:Previous address | How to fill it in:For a move from abroad write the country and city; many offices are happy with 国外 plus the country name. | Example:トルコ イスタンブール市 ユズ通り1番地 |
| 氏名（ふりがな）shimei (furigana) | Meaning:Full name with katakana reading | How to fill it in:Exactly as printed on your residence card — Roman letters, same order, no abbreviations — with the katakana reading in the small box above or beside it. | Example:YUZU HANAKO（ユズ ハナコ） |
| 生年月日seinengappi | Meaning:Date of birth | How to fill it in:Western years are fine for foreign residents; tick 西暦 if the form offers a choice of calendars. | Example:2003年4月1日 |
| 性別seibetsu | Meaning:Sex | How to fill it in:Circle 男 (male) or 女 (female) as on your passport. | Example:女 |
| 世帯主との続柄setainushi to no tsuzukigara | Meaning:Relationship to the head of household | How to fill it in:本人 (yourself) if you are the head; otherwise 妻 / 夫 (wife / husband), 子 (child) and so on. | Example:本人 |
| 国籍・地域kokuseki · chiiki | Meaning:Nationality / region | How to fill it in:Foreign residents write their nationality in the box labelled 本籍 (legal domicile) or 国籍. | Example:トルコ |
| 在留資格・在留期間zairyū shikaku · zairyū kikan | Meaning:Status and period of stay | How to fill it in:Copy both from the front of your residence card, e.g. 留学 (Student) and 2年3月. | Example:留学 ・ 2年3月 |
| 在留カード番号zairyū kādo bangō | Meaning:Residence card number | How to fill it in:The 12-character number on the front of the card: two letters, eight digits, two letters. | Example:AB12345678CD |
| 通称名tsūshōmei | Meaning:Commonly used (alias) name | How to fill it in:Leave blank unless you already use a Japanese alias in daily life and can prove it with documents. | Example:（空欄） |
| 電話番号（日中の連絡先）denwa bangō | Meaning:Daytime phone number | How to fill it in:A Japanese number if you have one. If not yet, leave it blank and tell the clerk, or give your school's number. | Example:03-1234-5678 |
| 届出人todokedenin | Meaning:Person filing | How to fill it in:Your name and your relationship to the person moving (本人 = yourself). Staff will check your ID against it. | Example:YUZU HANAKO（本人） |
Completed example
Every value below is fictional — the “YUZU Hanako” persona at a made-up Chiyoda address with the fake number 03-1234-5678. Copy the format, never the values.
転入届
- 届出日
- 2026年4月10日
- 異動日
- 2026年4月8日
- 届出の種類
- ☑ 転入（国外から）
- 新住所（これからの住所）
- 東京都千代田区丸の内1-1-1 ユズマンション101号
- 世帯主氏名
- YUZU HANAKO（本人）
- 旧住所（いままでの住所）
- トルコ イスタンブール市 ユズ通り1番地
- 氏名（ふりがな）
- YUZU HANAKO（ユズ ハナコ）
- 生年月日
- 2003年4月1日
- 性別
- 女
- 世帯主との続柄
- 本人
- 国籍・地域
- トルコ
- 在留資格・在留期間
- 留学 ・ 2年3月
- 在留カード番号
- AB12345678CD
- 通称名
- （空欄）
- 電話番号（日中の連絡先）
- 03-1234-5678
- 届出人
- YUZU HANAKO（本人）
Common mistakes
- Filing before you have actually moved in — the office cannot accept a notification dated before the move.
- Writing your name in a different order, or abbreviated, from your residence card — it has to match the card exactly, middle names included.
- Leaving out the building name and room number — your My Number notice and every official letter is delivered to what is written here.
- Using your landing date as the move date when you stayed in a hotel first — the 14 days run from the day you settled at this address.
- Skipping the household-head box when you live alone — you are the 世帯主; write 本人 as the relationship.
- Leaving the office before the address is printed on the back of your residence card — banks and phone shops will ask for it.
Glossary
- 転入届tennyū-todoke
- Moving-in notification
- 住民異動届jūmin idō todoke
- Resident move notification — the form's usual printed title
- 住民票jūminhyō
- Resident record / certificate of residence
- 世帯主setainushi
- Head of household
- 続柄tsuzukigara
- Relationship to the head of household
- 在留カードzairyū kādo
- Residence card
- 住居地jūkyochi
- Place of residence (the immigration term)
- 本籍honseki
- Legal domicile — foreign residents write their nationality here
- マイナンバーmai-nambā
- My Number, the 12-digit individual number
- 委任状ininjō
- Power of attorney
Show this to the staff
Hand this to the counter staff. The Japanese says what you need and that you don't speak much Japanese; the translation below is for you.
すみません、日本語があまり話せません。日本に来たばかりで、転入届（住居地の届出）をしに来ました。在留カードとパスポートを持っています。国民健康保険と国民年金の手続きも、今日ここでできますか。用紙の書き方を教えてください。できれば、やさしい日本語か英語でお願いします。
EN · Excuse me, I don't speak much Japanese. I have just arrived in Japan and I'm here to file my moving-in notification (notification of place of residence). I have my residence card and passport. Can I also enrol in National Health Insurance and National Pension here today? Please show me how to fill in the form — in simple Japanese or English if possible.
TR · Affedersiniz, Japoncam pek iyi değil. Japonya'ya yeni geldim; taşınma bildirimi (ikamet adresi bildirimi) yapmak istiyorum. İkamet kartım ve pasaportum yanımda. Ulusal Sağlık Sigortası ve Ulusal Emeklilik kaydımı da bugün burada yaptırabilir miyim? Formu nasıl dolduracağımı gösterebilir misiniz? Mümkünse basit Japonca ya da İngilizce konuşursanız sevinirim.
yuzu.help · /en/tools/paperwork/moving-in-notification
Related guides
General guidance, not legal advice. Deadlines, accepted documents and form layouts differ by municipality and change over time — confirm with your ward office, school, employer or the Immigration Services Agency before relying on a detail here.