If you are an international student, graduate, or foreign worker wishing to remain in Japan beyond the expiration date of your current status of residence, you must apply for an Extension of Period of Stay (commonly known as visa renewal). This process is handled by the Immigration Services Agency of Japan (commonly referred to as "Nyukan"). Applying for a visa extension is a critical administrative task that requires careful preparation, as submitting incomplete documentation can lead to significant processing delays or even denial. Here is your step-by-step guide to navigating the immigration bureau procedures.
Understanding the Timing
You can apply for an extension of stay up to three months before your current visa expires. It is highly recommended to apply as early as possible. If your visa expires while your application is still being processed, you are legally allowed to remain in Japan for up to two months past the expiration date, or until a decision is made (whichever comes first). This is known as the "grace period" (特例期間 - Tokurei Kikan).
Document Checklist by Status
While some documents are required of all applicants, others are specific to your status of residence:
| Required Document |
Student Visa (Ryugaku) |
Work Visa (e.g., Engineer/Specialist in Humanities) |
| Application Form |
Yes (Includes pages for the applicant and the school) |
Yes (Includes pages for the applicant and the employer) |
| Photo (4cm x 3cm) |
Yes (Taken within the last 3 months, plain background) |
Yes (Taken within the last 3 months, plain background) |
| Passport & Residence Card |
Yes (Must present physical copies at the counter) |
Yes (Must present physical copies at the counter) |
| Proof of Enrollment/Employment |
Certificate of Enrollment and Transcript from school |
Certificate of Employment and tax certificates from company |
| Financial Proof |
Bank statements, scholarship certificates, or sponsor support documents |
Withholding tax slip (Gensen Choshu Hyo) and tax payment certificates |
Step-by-Step Extension Procedure
- Gather School or Employer Documents: The application form consists of sheets you fill out, and sheets that must be stamped and completed by your educational institution or your employer. Obtain these early. If you are preparing a CV for job changes or part-time work during transition, you can utilize our Rirekisho/CV Builder to organize your career record.
- Prepare Your Financial Proof: Immigration officers want to ensure you have sufficient funds to live in Japan without public assistance. For students, if your attendance rate is low (typically under 80-85%), you must submit a written explanation detailing why, as well as solid financial backing.
- Submit Your Application: You can submit your application in person at your local regional Immigration Bureau, or online via the online residency application system (if you have an active My Number Card and card reader).
- Receive Your Postcard: When applying in person, immigration will give you a postcard. Write your name and address on it. They will mail this postcard to you when your new residence card is ready. It will contain a list of items to bring back to the bureau.
- Pick Up Your New Card: Visit the Immigration Bureau with your passport, current residence card, the notification postcard, and a ¥4,000 revenue stamp (Shunyu Inshi), which can be purchased at a convenience store or the post office inside the immigration building.
Crucial Tips for a Smooth Renewal
- Attendance Rate Matters: For students, your attendance record is the single most important factor. If it falls below 80%, immigration will scrutinize your application closely and may require a detailed letter of explanation.
- Report Part-time Work: Ensure you are working within the legal 28-hour limit. Working over the limit is illegal and will result in visa renewal rejection and potential deportation.
- Update Address Changes: Make sure your current address is correctly registered at your local ward office and printed on the back of your residence card before applying.
